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First Free Church

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Youth Ministry Administrative Assistant

Onalaska, Wisconsin, United States of America
Full Time


Reports to: Youth Pastor and Youth Program Director

Supervises: None

Full-Time: 35 hours/week

Church Size: 2500-3000 


POSITION SUMMARY

Assist the Youth Pastor and Youth Program Director in executing high-quality programming and events for middle and high school students. 

Provide administrative support to the Youth Pastor and Youth Program Director.

Be flexible and exhibit a positive attitude while operating in an administrative capacity.


PERSONAL REQUIREMENTS

  • Growing and vibrant relationship with Jesus.
  • Godly marriage and family (if applicable).
  • Contributes to the spirit of unity among the staff and congregation.
  • Fully supportive of First Free Church's Mission, Vision, and Values.
  • Willingness to submit to church leadership and authority.
  • A sincere desire to see youth grow in their knowledge and love of God.
  • A servant's heart.
  • A teachable attitude with a spirit of joy and helpfulness.
  • Ability to multitask proficiently.
  • Detail-oriented.


PERSONAL QUALIFICATIONS

Administrative and Organizational Skills: Complete varied tasks efficiently and effectively, create and maintain paper and electronic files, maintain proper financial documentation, keep track of deadlines, update calendars, and schedule meetings.

Office Technology: Work with computer-based tools: Google Suite, Canva, MS Word, Excel, and email. Learn our church database system.

Teamwork: Collaborate with co-workers. Express a willingness to meet team needs.

Communication Skills: Communicate information and ideas clearly both verbally and in writing. Maintain professionalism.

High Integrity: Respect the privacy of volunteers and students when working with confidential information. 


PRIMARY RESPONSIBILITIES

  1. Attend all Youth Programming and Youth Events.
  2. Manage the Youth Ministry's internal database; add, update, manage, monitor, and track data concerning student profiles, youth attendance, parents, and events as requested by the Youth Pastor and Youth Program Director.
  3. Help maintain and organize program/event supplies and spaces.
  4. Communicate with volunteers, parents, students, and staff regarding Youth Ministry programming.
  5. Support the Youth Pastor and Youth Program Director with onboarding new Youth Ministry volunteers.
  6. Handle, screen, and, where appropriate, respond to incoming telephone calls, emails, and mail for the Youth Ministry.
  7. Support Youth events in collecting fees, submitting collected ministry funds, making payments, and performing other administrative tasks.
  8. Support the Youth Pastor and Youth Program Director in preparing for Youth Programming, Youth Events, and Special Projects as needed. 
  9. Assist with setup and cleanup for weekly programming and events. Repeatedly lift and move items weighing up to 50 lbs.
  10. Attend bi-weekly meetings with the Youth Program Director.
  11. Attend Staff Meetings and Events.

A cover letter is required as part of the application process. This letter should describe your interest in the role and how your experience aligns with our mission. Applications without a cover letter will not be considered.

Apply For This Job

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First Evangelical Free Church (First Free Church)

EMPLOYMENT APPLICATION (Non-Pastoral)

CONFIDENTIAL - Please complete all required fields. If you need a reasonable accommodation to complete this application or participate in the hiring process, contact Human Resources at 608-782-6022.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

First Free Church is an equal opportunity employer. We do not discriminate on the basis of race, color, national origin, sex, age, disability, genetic information, or any other status protected by applicable law. For certain positions, religious affiliation may be required consistent with federal law that permits religious organizations to employ individuals of a particular religion in carrying out their activities.

ADDITONAL PERSONAL INFORMATION

WORK AUTHORIZATION

Are you legally authorized to work in the United States? *
Will you now or in the future require employer sponsorship (e.g. H-1B)? *

NOTE: All new hires must complete USCIS Form I-9 within three business days of hire.

AVAILABILITY

Will you work elsewhere in addition to this position? *

ESSENTIAL FUNCTIONS & ACCOMMODATIONS

Are you able to perform the essential functions of the position with or without reasonable accommodation? *

If you believe you need a reasonable accommodation to perform essential job functions, please describe the accommodation request during the hiring process.

ARREST/CONVICTION INFORMATION (Wisconsin)

Do you have any PENDING criminal charges? *
Have you been CONVICTED of a crime? *

Wisconsin law prohibits discrimination based on arrest or conviction record except where the circumstances are substantially related to the job. Do not list arrests that did not result in charges. Convictions and pending charges will be considered only if substantially related to the position.

EMPLOYMENT HISTORY (start with most recent)

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EDUCATION

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TRAINING & EXPERIENCE

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PURPOSE, MISSION, AND VISION ALIGNMEMT

OUR PURPOSE: To glorify God by making disciples of Jesus who remain faithful in every generation.

OUR MISSION: To proclaim God’s Word faithfully and equip believers to continue the work of Jesus.

OUR VISION: To be a church prepared to stand firm in Christ in the midst of increasing darkness.

ADDITIONAL INFORMATION

APPLICANT'S STATEMENT & ACKNOWLEDGMENTS

I certify that the information provided in this application is true and complete. I understand that any misrepresentation or omission may result in disqualification from consideration or, if employed, termination.

I authorize First Free Church to contact references and former employers regarding my qualifications and suitability for employment. I release those parties and First Free Church from liability for providing or using such information, except for knowingly false statements.

I understand that employment with First Free Church is at-will and may be terminated by me or the Church at any time, with or without cause or notice, subject to applicable law and any written agreement to the contrary.

I acknowledge that if selected, I will be required to complete Form I-9 and present acceptable documentation of identity and work authorization.

I understand that if a background check is required for this position, I will receive a separate stand-alone disclosure and authorization form in accordance with the Fair Credit Reporting Act (FCRA).

SIGNATURE

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Equal Employment Opportunity (EEO) Information

The following questions are for Equal Employment Opportunity (EEO) reporting purposes only as required by the EEO Commission.

Providing this information is voluntary and will not impact your application. Your responses will be kept confidential and will not be shared with the hiring selection panel. Thank you for helping us maintain our commitment to diversity and inclusion.

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