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First Free Church

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Worship Arts Administrative Assistant

Onalaska, Wisconsin, United States of America
Part Time


This position is scheduled to begin on August 3, 2026. Applications will be reviewed in advance of the start date, and the position is expected to be filled by June 2026 due to the supervisor’s upcoming sabbatical. Employment will not begin prior to August 3, 2026.  


Reports to: Worship Arts Pastor 

Part-Time: 20 hours week Admin, 9 hours week Worship Tech.

Church Size: 2500-3000


POSITION SUMMARY

To provide administrative support to the Worship Arts Pastor and the Worship Arts Ministry.


PERSONAL REQUIREMENTS

  • Growing and vibrant relationship with Jesus Christ.
  • Godly marriage and family (if applicable).
  • Contributes to the spirit of unity among the staff and congregation.
  • Fully supportive of First Free Church’s Mission, Vision and Values.
  • Contributes to the spirit of unity among the staff and congregation.
  • Ability to work with, take direction from, and submit to the authority of the Worship Arts Pastor.


PERSONAL QUALIFICATIONS 

Investment: To be invested in and passionate about the things God is doing within the worship arts ministry at First Free. Available weekly during daytime hours for admin duties and occasional nights/weekends for worship related events.

Administration: Has high aptitude in administrative tasks and duties. Must be organized, proactive, a self-starter, and punctual.

Composure: To stay calm, poised, and effective in stressful or difficult situations; adjust quickly to changing situations.

Initiative: To recognize and assume responsibility for work that needs to be done; to persist in the completion of a task and leave things in better condition than how they found them. 

Judgment & Foresight: To discern what is appropriate, practical, and realistic in each situation; to weigh relative merits of competing demands. To discern and predict potential outcomes with care.

Resourcefulness: To formulate creative alternatives or solutions to resolve problems, to show flexibility in response to unanticipated circumstances.

Creative Insight: To be able to discern the difference between what is aesthetically pleasing and visually distracting within the worship environment.

Interpersonal Skills: To be confident and competent in interacting and communicating daily with pastors, staff, volunteers and members of the congregation.

Technology Skills: To be equipped with excellent computer and data entry skills (Microsoft Word, Excel, PowerPoint, Publisher and databases) with an above average ability to learn and master new technology and software.


PRIMARY RESPONSIBILITIES

  • Administrative Support Responsibilities
    • Assist with administrative functions and initiatives related to the Worship Arts Ministry, under the direction of the Worship Arts Pastor and Technical Systems Manager.
    • Examples of duties: Coordinating and managing calendars/schedules, maintaining and scheduling in Planning Center (people, resources, songs files, video files, etc.), maintaining and organizing worship/tech rooms (green room, stage, worship arts offices) filing, data entry, typing, photocopying, ordering resources, processing general correspondence, coordinating/purchasing/shopping for food/refreshments/meals for worship and tech teams for events and weekend services, attending or leading meetings, volunteer support, volunteer appreciation and hospitality (sending cards or flowers or gift cards for birthdays, births, etc.) and various administrative duties as needed. Maintaining stock count for merchandise for First Free Music. Assist with event managing in regard to worship specific related events (Worship Nights, Worship Community, weekend services, etc.). Budget facilitation: collection and submission of receipts for purchases made through Worship Arts/First Free Music.
  • Worship and Media/Tech Support Responsibilities
    • Assist with support needs specific to the Worship and Media/Tech Ministries. This includes using and maintaining software and hardware which is designed for specific music, technical and media needs.
    • Examples of duties: Printing chord charts, aiding in the assembling of visual presentations for worship sets, working with media related to the worship services (and other ministries as required) such as ProPresenter presentations, video, audio and other special needs, generating and distributing cue sheets (lighting, service flow, etc.), supporting church-wide media needs through maintaining, testing, and setting up equipment, overseeing, assisting with lighting cues, set transitions, set design, and other support responsibilities as needed.
  • General Team Responsibilities
    • Attend all Staff Meetings, Staff Development, and any First Free Church staff events. Willingly work with other staff on long-term and short-term projects as needed. This includes working closely with staff and leaders in other ministries to support their media and tech needs.

Apply For This Job

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First Evangelical Free Church (First Free Church)

EMPLOYMENT APPLICATION (Non-Pastoral)

CONFIDENTIAL - Please complete all required fields. If you need a reasonable accommodation to complete this application or participate in the hiring process, contact Human Resources at 608-782-6022.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

First Free Church is an equal opportunity employer. We do not discriminate on the basis of race, color, national origin, sex, age, disability, genetic information, or any other status protected by applicable law. For certain positions, religious affiliation may be required consistent with federal law that permits religious organizations to employ individuals of a particular religion in carrying out their activities.

ADDITONAL PERSONAL INFORMATION

WORK AUTHORIZATION

Are you legally authorized to work in the United States? *
Will you now or in the future require employer sponsorship (e.g. H-1B)? *

NOTE: All new hires must complete USCIS Form I-9 within three business days of hire.

AVAILABILITY

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ESSENTIAL FUNCTIONS & ACCOMMODATIONS

Are you able to perform the essential functions of the position with or without reasonable accommodation? *

If you believe you need a reasonable accommodation to perform essential job functions, please describe the accommodation request during the hiring process.

ARREST/CONVICTION INFORMATION (Wisconsin)

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Have you been CONVICTED of a crime? *

Wisconsin law prohibits discrimination based on arrest or conviction record except where the circumstances are substantially related to the job. Do not list arrests that did not result in charges. Convictions and pending charges will be considered only if substantially related to the position.

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PURPOSE, MISSION, AND VISION ALIGNMEMT

OUR PURPOSE: To glorify God by making disciples of Jesus who remain faithful in every generation.

OUR MISSION: To proclaim God’s Word faithfully and equip believers to continue the work of Jesus.

OUR VISION: To be a church prepared to stand firm in Christ in the midst of increasing darkness.

ADDITIONAL INFORMATION

APPLICANT'S STATEMENT & ACKNOWLEDGMENTS

I certify that the information provided in this application is true and complete. I understand that any misrepresentation or omission may result in disqualification from consideration or, if employed, termination.

I authorize First Free Church to contact references and former employers regarding my qualifications and suitability for employment. I release those parties and First Free Church from liability for providing or using such information, except for knowingly false statements.

I understand that employment with First Free Church is at-will and may be terminated by me or the Church at any time, with or without cause or notice, subject to applicable law and any written agreement to the contrary.

I acknowledge that if selected, I will be required to complete Form I-9 and present acceptable documentation of identity and work authorization.

I understand that if a background check is required for this position, I will receive a separate stand-alone disclosure and authorization form in accordance with the Fair Credit Reporting Act (FCRA).

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Equal Employment Opportunity (EEO) Information

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