Reports to: Executive Pastor of Ministries

Church Size: 2500-3000

Part-Time: 25 hours per week.

POSITION SUMMARY

The Assistant to the Executive Pastor of Ministries provides high-level administrative support to the Executive Leadership Team, ensuring efficient workflow, communication, and coordination of ministry initiatives. This role requires exceptional organizational skills, confidentiality, and a heart for ministry service.

PERSONAL EXPECTATIONS OR REQUIREMENTS

1. Growing relationship with Jesus.
2. Godly marriage and family (if applicable).
3. Contributes to the spirit of unity among the staff and congregation.
4. Fully supportive of First Free Church’s Mission, Vision and Values
5. Functions well as a team player.
6. Able to work with and submit to the authority of the Executive Pastor of Ministries

QUALIFICATIONS

• Composure - Staying calm, poised, and effective in stressful or difficult situations; adjusting quickly to changing situations.
• Initiative - Recognizing and assuming responsibility for work that needs to be done; persisting in the completion of a task.
• Judgment - Discerning what is appropriate, practical, and realistic in a given situation; weighing the relative merits of competing demands.
• Resourcefulness - Formulating creative alternatives or solutions to resolve problems, showing flexibility in response to unanticipated circumstances.
• Attention to Detail – In planning, organizing and multitasking in a productive manner. Working on detailed projects while being able to see the big picture.
• Advanced computer skills & strong technology capacity.
• Communication - The ability to communicate effectively and professionally both verbally and in writing across multiple settings.
• Able to maintain confidentiality.

KEY RESPONSIBILITIES:

Administrative Support

• Manage calendars, appointments, and meetings for the Executive Pastor of Ministries.
• Prepare correspondence, reports, presentations, and other documents as needed.
• Organize and maintain files, ensuring easy access to critical documents.
• Handle incoming calls, emails, and inquiries, responding or redirecting as appropriate.

Meeting & Event Coordination

• Schedule and coordinate leadership meetings, staff meetings, and special events.
• Take detailed meeting notes, distribute minutes, and track action items.
• Assist in planning church-wide programs and ministry conferences related to the Executive Leadership Team.
• Work alongside the HR manager to plan and execute team-building events for First Free Staff.
• Collaborate with the Executive Leadership Team and HR manager on staff milestone celebrations, special events, and team development initiatives.  
• Work with ministry teams (as needed) to ensure smooth execution of events.

Project & Ministry Support

• Provide support in carrying out ministry projects and key strategic initiatives.
• Help manage workflows and deadlines for ongoing church programs.
• Support communication between the Executive Leadership Team and ministry leaders.
• Assist with special projects as assigned.

Confidentiality & Professionalism

• Handle sensitive church and personnel information with discretion.
• Act as a trusted representative of the Executive Leadership Team.
• Exhibit professionalism and a servant-hearted attitude in all interactions.

Requirements

• Strong commitment to the mission and values of the church.
• 3+ years of experience in an administrative or executive assistant role.
• Proficiency in Microsoft Office Suite, Google Workspace, and church management software (Planning Center).
• Excellent communication, time management, and problem-solving skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Availability to work occasional evenings and weekends as needed.