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First Free Church

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Administrative Assistant to Prayer Ministries Pastor

Onalaska, Wisconsin, United States of America
Part Time


Reports to: Prayer Ministries Pastor

Supervises: None

Part-Time: 20 hours per week

Church Size: 2500-3000


POSITION SUMMARY

This position provides administrative and organizational support to the Prayer Ministries Pastor and the Prayer Ministry, assisting with coordination, communication, and ministry logistics to help support the overall vision and initiatives of the ministry. 


PERSONAL EXPECTATIONS OR REQUIREMENTS

  • Growing relationship with Jesus
  • Godly marriage and family (if applicable)
  • Contributes to the spirit of unity among the staff and congregation
  • Fully supportive of First Free Church’s Mission, Vision and Values
  • Functions well as a team player
  • Able to work with and submit to the authority of the Prayer Ministries Pastor


QUALIFICATIONS

  • Interpersonal and Communication Skills - Demonstrates strong interpersonal skills and enjoys working with people in a ministry setting. Communicates clearly and professionally in both written and verbal formats, including emails, scheduling coordination, and communication with volunteers and staff.
  • Administrative and Organizational Skills - Experience supporting programs or ministries through administrative coordination, scheduling, and organization of resources. Ability to identify inefficiencies and help improve workflows or processes to support effective ministry operations.
  • Technical Skills - Proficiency in Google Workspace and Microsoft Office, including email, spreadsheets, and document management. Familiarity with Planning Center or other church management systems is a plus.
  • Collaboration and Initiative - Ability to work independently while also collaborating effectively with staff, volunteers, and ministry leaders. Demonstrates initiative and follow-through in completing assigned tasks and supporting ministry goals.
  • Adaptability and Availability - Flexibility to work occasional evenings and weekends as required for ministry events or activities.
  • Professionalism and Composure - Maintains calm, poise, and effectiveness when managing multiple tasks or navigating stressful situations.
  • Confidentiality and Discretion - Demonstrates a high level of discretion when handling confidential information related to staff, volunteers, and prayer requests.


Primary Responsibilities

  • Administrative Support
    • Manage calendars, appointments, and meetings for the Prayer Ministries Pastor.
    • Track ministry budgets, process credit card transactions, and submit expense reports to the Accounting Department.
    • Maintain and update the Prayer Ministry volunteer database.
    • Assist in preparing course materials and handouts as needed.
    • Ensure background checks and protection policy screenings are current for all volunteers.
  • Volunteer Coordination
    • Assist with onboarding new volunteers and support the Prayer Ministries Pastor in oversight of all volunteer roles.
    • Track attendance, manage registration, and coordinate supplies for prayer-related groups and courses.
  • Event and Program Support
    • Assist with the logistics, deadlines, and promotion of prayer-related courses, events, and equipping groups.
    • Collaborate with ministry teams to ensure smooth execution of events.
    • Support special projects as assigned.
  • Professional Expectations
    • Demonstrate flexibility and adaptability as ministry vision, priorities, and responsibilities evolve.
    • Maintain confidentiality of sensitive information.
    • Attend staff meetings, development sessions, and ministry events as required.

Apply For This Job

To apply for this position, please fill in the information below.

First Evangelical Free Church (First Free Church)

EMPLOYMENT APPLICATION (Non-Pastoral)

CONFIDENTIAL - Please complete all required fields. If you need a reasonable accommodation to complete this application or participate in the hiring process, contact Human Resources at 608-782-6022.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

First Free Church is an equal opportunity employer. We do not discriminate on the basis of race, color, national origin, sex, age, disability, genetic information, or any other status protected by applicable law. For certain positions, religious affiliation may be required consistent with federal law that permits religious organizations to employ individuals of a particular religion in carrying out their activities.

ADDITONAL PERSONAL INFORMATION

WORK AUTHORIZATION

Are you legally authorized to work in the United States? *
Will you now or in the future require employer sponsorship (e.g. H-1B)? *

NOTE: All new hires must complete USCIS Form I-9 within three business days of hire.

AVAILABILITY

Will you work elsewhere in addition to this position? *

ESSENTIAL FUNCTIONS & ACCOMMODATIONS

Are you able to perform the essential functions of the position with or without reasonable accommodation? *

If you believe you need a reasonable accommodation to perform essential job functions, please describe the accommodation request during the hiring process.

ARREST/CONVICTION INFORMATION (Wisconsin)

Do you have any PENDING criminal charges? *
Have you been CONVICTED of a crime? *

Wisconsin law prohibits discrimination based on arrest or conviction record except where the circumstances are substantially related to the job. Do not list arrests that did not result in charges. Convictions and pending charges will be considered only if substantially related to the position.

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PURPOSE, MISSION, AND VISION ALIGNMEMT

OUR PURPOSE: To glorify God by making disciples of Jesus who remain faithful in every generation.

OUR MISSION: To proclaim God’s Word faithfully and equip believers to continue the work of Jesus.

OUR VISION: To be a church prepared to stand firm in Christ in the midst of increasing darkness.

ADDITIONAL INFORMATION

APPLICANT'S STATEMENT & ACKNOWLEDGMENTS

I certify that the information provided in this application is true and complete. I understand that any misrepresentation or omission may result in disqualification from consideration or, if employed, termination.

I authorize First Free Church to contact references and former employers regarding my qualifications and suitability for employment. I release those parties and First Free Church from liability for providing or using such information, except for knowingly false statements.

I understand that employment with First Free Church is at-will and may be terminated by me or the Church at any time, with or without cause or notice, subject to applicable law and any written agreement to the contrary.

I acknowledge that if selected, I will be required to complete Form I-9 and present acceptable documentation of identity and work authorization.

I understand that if a background check is required for this position, I will receive a separate stand-alone disclosure and authorization form in accordance with the Fair Credit Reporting Act (FCRA).

SIGNATURE

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Equal Employment Opportunity (EEO) Information

The following questions are for Equal Employment Opportunity (EEO) reporting purposes only as required by the EEO Commission.

Providing this information is voluntary and will not impact your application. Your responses will be kept confidential and will not be shared with the hiring selection panel. Thank you for helping us maintain our commitment to diversity and inclusion.

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